About
Employment

Administrative Assistant (SFN Campus)

Winston Preparatory School is seeking a highly organized and flexible administrator to join our San Rafael, CA campus as a full-time Administrative Assistant. If you are seeking a school environment where your expertise is appreciated, your professional growth is supported, and your work has a direct and lasting impact on students’ lives, we encourage you to apply now for the 2026-2027 school year. The hired candidate will begin in November 2026.
As a member of the Winston Prep community, you will be part of a professional, collegial team that values collaboration, shared responsibility, and reflective practice. Our culture encourages curiosity, professional growth, and open dialogue, while prioritizing the development of both academic skills and the Qualities of a Sustainable and Independent Learner (QSIL).
 
About Winston Preparatory School
Winston Preparatory School is a co-ed private day school for 4th-12th-grade students with learning differences, including dyslexia, nonverbal learning disabilities, expressive or receptive language disorders and executive functioning challenges. 
 
Our mission is to facilitate the independence and meaningful participation of students with specific learning disorders through a Continuous Feedback System that develops skill acquisition and the Qualities of a Sustainable and Independent Learner. Winston Preparatory School also seeks to influence the field of education with research and implementation models that achieve these ends, in this way.  
 
Learn more about Winston Preparatory School at www.winstonprep.edu.
 
Essential Tasks
(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.)
  • Coordinate and oversee all school events and Parent events (may include  Open Houses, School festivals, parent conferences, field trips, and special projects). 
  • Manage safety inspection and compliance, including fire drills. 
  • Create and maintain organizational calendar   
  • Manage operational logistics
  • Oversee administrative facilities and staff under Head of School direction
  • Provide general support to leadership
  • Order and maintain office supplies
  • Assist with maintaining community spaces (kitchen, faculty room, etc.)
  • Coordinate cleaning crew supports
  • Manage the campus account and communication with families for Magnus Health forms
  • Regularly upload and organize campus photography
  • On occasion, long hours attending evening or weekend events  are required

    Planning - Macro Operations
  • Manage the creation and maintenance of calendar (deadlines/events/PD)
  • Oversee timelines and logistics to ensure seamless operations of academic events in conjunction with Focus Director and Head of School
  • Manage the internal calendar
Planning - Micro Operations
  • Develop schedules for school operations
  • Manage all changes/adjustments to these schedules/calendars
  • Assist in final preparation of Master Schedule (i.e., room assignments) in conjunction with the Head of School and Focus Director
  • Assist in orientation and first-day-of-school logistics
  • Assist in planning back-to-school night

Communication
  • Manage absences email account
  • Create and distribute the weekly family “Bay Area Blast” communication
  • Serve as a second contact for emergency communications
  • Support the creation of the School Yearbook
  • Support positive communication/interaction with students and their families

Qualifications
  • Bachelor’s degree (BA or BS) preferred
  • Two years of administrative experience required
  • High Proficiency in Google Workspace and Excel
  • Careful attention to detail and strong organizational skills
  • Clear and professional communication, both written and verbal
  • Ability to prioritize tasks, plan ahead, and meet deadlines
  • Collaborative, supportive and positive  team player with a proactive approach
  • Consistent and efficient follow-through on daily responsibilities

Benefits and Other Compensation Offered:
  • Health Insurance
  • Health Savings Accounts (HSA)
  • Flexible Savings Accounts (FSA)
  • Paid Time Off (Sick leave)
  • Retirement Plan with employer match after 2 years of employment
  • $700 annual employer health care contribution every January following 1 year of service
  • Pre-tax commuter benefits
 
This position requires the successful candidate to work in person and on campus in San Rafael, CA. 
 
The salary range for this position is $72,000 - 85,000, commensurate with education and experience.

Ready to apply? Interested candidates should submit their resume to:
 
Kristen Atkins
Head of School
Back
Winston Preparatory School is a leading school for students with learning disabilities, including dyslexia, executive functioning difficulties (ADHD), and non-verbal learning disorders (NVLD).

WPS does not discriminate against applicants and students on the basis of race, color, national or ethnic origin. The Winston Preparatory School provides programs and services and equal opportunity in the administration of its educational and admissions policies, financial aid programs, employment, and the selection of its governing board without regard to gender, race, color, creed, religion, national origin, sexual orientation, disability status, or any status recognized by federal, state and local civil rights and non-discrimination laws.